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Executive Assistant - ONET Job Title: (Executive Secretaries and Administrative Assistants)
Industry: Industrial Design Services share on twitter share on Facebook
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Job Title:   Executive Assistant
ONET Job Title:   Executive Secretaries and Administrative Assistants
Industry:   Industrial Design Services
Job Type:   Full Time
Job Shift:   First Shift (Day)
Job Location:   St. Thomas
Minimum Education:   Bachelors Degree
Career Level:   Experienced (Non-Manager)
Minimum Experience:   4 Years
Required Travel:   25 %
Apply By:   Sep 30, 2017
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Job Description:

EXECUTIVE ASSISTANT - ECR

Job Summary: 

Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities.

Essential Responsibilities:

·       Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office.

·       Responsible for confidential and time sensitive material.

·       Prepares routine and advance correspondence including letters, memoranda, and reports.

·       Schedules appointments, gives information to callers, and otherwise relieves executive of clerical work and minor administrative and business detail.

·       Arranges social and business affairs of the executive.

·       Create presentations materials, spreadsheets, customized reports and related documents.

·       Proactively anticipate the needs of the Executive.

·       Keeps official records related to the business activity in which she/he is assigned.

·       Prepares routine and advance correspondences including letters, memoranda and reports.

·       Receives, sorts, and distributes the executive’s mail.

·       Transmits verbal messages between the executive and Bank senior officers.

·       Resolves customer problems (internal or external) on behalf of the executive.

Other Responsibilities:

·       Develops and runs special projects requested by the Executive.

Independence of Judgment:

The degree of judgment is related to the compilation and/or presentation of simple information as well
as data processing and/or presentation of possible recommendations.

Impact of Errors:

The impact of errors of this position could affect departmental activities and other departments’ activities or external service of the bank. Errors also could affect essential activities of administrative, operational or business nature that have a considerable economic impact.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision and distance vision. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. May be required to lift and move boxes or packages not exceeding 10 pounds in weight. 

Work Environment:

Employees in this job work in an office environment with a comfortable room temperature, good lighting, and quiet conditions. 

Competencies:

The competencies detailed below are the behaviors to be exhibited by the incumbent while performing his/her duties as relates to our corporate values, culture and philosophy.  

·       Analytical: Synthesizes complex or diverse information; Collects and researches data. Design - Generates creative solutions, demonstrates attention to detail

·       Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Uses reason even when dealing with emotional topics.

·       Customer service: Responds promptly to customer needs and solicits customer feedback to improve service.

·       Team Work: Contributes to building a positive team spirit.

·       Ethics: Works with integrity and ethically.

·       Quality:Looks for ways to improve and promote quality.

·       Computerliterate:  Knowledge of Word, Excel, and Power Point.

·      Communication: Excellent verbal and written communication in English.

Minimum Requirements:

A Bachelor’s degree in Secretarial Sciences with at least 4 years of experience in the field or in a related area, or an Associate Degree with at least 6 years of experience in the field or in a related area are required for this job. In addition to the above mentioned experience, the incumbent should have experience working with a Senior Executive Officer.  Banking knowledge is also desirable, but not mandatory. 

 
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not indented to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified.  The reporting relationship may not reflect the most recent changes to the corporate reporting structure.


EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER


Skills Required

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Company Information More jobs from this company 
Company Name: First Bank VI
Company Description:
Come and join us at First BanCorp, an organization with proven leadership in the financial services industry; we are second-ranked in Puerto Rico, a lead institution in the US Virgin Islands and among the top 50 financial institutions in the United States. We have more than 150 financial services offices throughout Puerto Rico, Florida and the British and U.S. Virgin Islands. As a diversified company, we offer personal, commercial and corporate banking services through FirstBank, FirstMortgage, FirstBank Insurance Agency, First Express, First Leasing, First Truck & Car Rental and Money Express. With approximately 3,000 employees, FirstBank encourages creativity and nurtures passion in our people. We are proud to have a first-rate team of professionals who constantly surpass the expectations of our clients by offering excellent service. Come to work in a dynamic and challenging environment, where you can accomplish your goal of developing a rewarding career
        
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