1. Maintenance of Clinical Rotation Data Bases · Update preceptor and site contact information in the procedure manual, electronic plotting grid and Typhon. · Update student rotation assignments on the paper "brain" schedule, electronic plotting grid and Typhon. · Maintain and updated clinical data in PA Manager. · Monitor/Tracking of Rotation as well as End of Rotation Absences 1. Preparation of Documents for Clinical Rotation Assignments · Confirmation of clinical site/preceptor availability. · Notify clinical sites/preceptors of student assignments. · Notify students of rotation assignments and requirements · Assist students with time sensitive site requirements (FBI screening, employment verifications, additional vaccines, mandatory orientation and credentialing instructions for clearance). · Submit mandatory documents to health care facilities including health records, background checks, drug screen, passport, degree, transcript, and CV · Prepare and submit Letters of Good Standing (LOGS) to clinical sites/preceptors. · Conduct Summative File Review session prior to final summative evaluation · Create, scan, and electronically store Clinical Orientation Certificates · Communication Liaison for Clinical Team · Answer emergency calls from students on rotations and contacts faculty and staff when necessary for assistance. · Answer preceptor calls in regards to students and urgent rotation matters. · Communicate effectively with clinical faculty regarding student and preceptor issues and any changes in schedules. · Participation in clinical team meetings. · Prepare and mail certificate of appreciation to all Medical Education and Hospital coordinators. · Prepare and coordinate annual mailing of CME certificates for each preceptor · Collaboration within University with other departments for eternal events · Rotation of writing/distributing Clinical Team meeting minutes · Present guidelines on Immunization Tracking System, Criminal Background Check, and Health Insurance during New Student Orientation · Auditing of health compliance for matriculation/didactic year students · Alumni recruitment (emails and follow-up phone calls) in conjunction with Site Development Tea · Back-up for End of Rotation Events · Assist Contract Specialist with distributing preceptor applications to potential preceptors, tracking, and data entry into PA Manager · Clinical Orientation Back-up · Submit preceptor credentials to Medical Director and/or Legal Department of approval · Assist with all Program events (NSO, Commencement, Convocation, White Coat Ceremony) · St. Croix Campus Additional Duties: · Support clinical year student activities as such as Clinical Orientation, EOR Activities and File Review every six weeks. Maintain clinical files for USVI clinical students. · Schedule PD Lab Instructors for CSEs in 2nd year. · Facilitate mainland clinical student entry into the USVI rotation pattern. · Coordinate all USVI clinical activities with other Clinical Team members. · Assist with Community Outreach: · Information sessions to potential community partners · Candidate recruitment via community exposition events and health fairs · Preceptor/site recruit and retention · Ensure all clinical students for the St. Croix Campus are entered and enrolled in Canvas · Enter all St. Croix preceptor comments in PA Manager · American Data Bank Liaison (Criminal Background/Drug Screening/Immunization Tracking) · Point of contact for St. Croix Campus for all students to ensure screenings are processed and received in a timely manner and that all immunization and health documentation is in compliance with University standards. · Maintenance of results in electronic form. · Prepare preceptor manuals and packets for annual mailing for St. Croix Campus preceptors · Keep track of Incident Reports for students in St. Croix · Assist the Program Contract Specialists collect and hand delivered Educational Affiliation Agreement Packages or other credentialing documents for USVI new sites and preceptors as needed · PA Manager Data entry to generate patient encounter log report from St. Croix students rotations and submit to the Data and Self Study Manager for the HRSA Grant report. · Assist with Site Development (including traveling to different islands and/or mainland) |