Organic Enterprise Solutions is a small business focused on providing outstanding customer service and staffing needs in the government and commercial sectors. 

We are currently looking for a Full-Time Administrative Assistant to provide administrative services to the Virgin Islands National Guard

Job Location: Virgin Islands National Guard Recruiting and Retention Battalion, Lionel Jackson Armory, Estate Bethlehem Christiansted, VI

Minimum Qualifications:

1) Must possess a valid US driver’s license and insurance

2) Experience working in a military or other government environment. 

3) 1 year minimum experience working as an Administrative Assistant and be proficient in basic office tasks: answering phones, keeping accurate records and files, producing quality deliverables, etc.

4) Minimum certificate of completion of high school with experience.  Some college plus experience preferred.

5) Professional, reliable, detail-oriented professionals encouraged to apply. 

Preferred Qualifications:

1) Admin Experience with HIPPA Compliance

2) Experience working in a military environment

3) Active Security Clearance 

Key Responsibilities

Attend and participates in scheduled meetings

Maintain personnel and financial data records

Knows and consistently follows Virgin Island National Guard policies, protocols and procedures

Remains in full compliance with HIPAA laws and accreditation requirements

Demonstrates good use of time and resources and Interact with clients and staff in a professional manner

Assist management in interpretation and utilization of reports and information provided; aid functional areas in identifying areas of record documentation and procedures that can be streamlined, combined or improved and initiate methods to operate under the new or revised system

Perform the duties as the Inter-State transfer coordinator for enlisted personnel

Prepare and send correspondence, IAW current regulations, policies and directives

Answer inquiries relating to administrative policies and procedures

Maintain office files in accordance with applicable regulations and ensure the timely response to suspense actions

Receive incoming mail and make proper distribution

Prepare and distribute required forms and documents

Prepare weekly Situation Report (SITREP)

Prepare presentations, briefings, and administrative reports

Manage and maintain the Commander's schedule

Manage and maintain the Master Calendar

Work Hours: Monday through Friday 8:00am – 5:00pm

Please note this is a contract position with the federal government. 

Please submit resume and at least 2 professional references to the email provided in order to be considered.

Contact: Bianca, info@organicenterprisesolutions.com